The emergence of a new strain of coronavirus (COVID-19) has disrupted meetings, events and exhibitions world-wide. In order to address the resulting impacts, manage responses and share experiences the industry has come together with an unprecedented effort to share all available information and strategies.
Joint Meetings Industry Council President Kai Hattendorf has called upon all industry members to actively support measures that help restore and build confidence in event participation including:
- Ensuring that all policies and procedures within the industry’s spheres of influence that help secure the health and safety of event participants are in place and up to date
- Maintaining detailed awareness of both local and global actions and restrictions in order to be able to advise on factors that may affect upcoming events
- Cooperating with local / national authorities to implement any measures that have been determined to potentially impact event attendees
- Consulting with event organizers and related service providers to explore ways in which any program adjustments that need to be made in response to outbreak-related impacts can be accommodated, and
- Continuing to support awareness of the essential roles of meetings, conventions, exhibitions and business events as drivers of recovery and advancement of global economic and societal development.
“By making this commitment to doing everything in our collective power to support the continuing role of meetings, conventions and exhibitions in global affairs and encourage governments and constituents everywhere to recognize just how important ongoing interactions are to addressing not just to focus on immediate challenges but the many more issues that can only be advanced by maintaining relevant gatherings”.
Through an understanding to share all relevant resources amongst industry organizations links are being made available to relevant materials as listed below. This list will grow as more resources become available.
Unique Global Collaboration Creating Joint Messaging for the Meetings Industry
- JMIC, together with AIME, IBTM, IMEX and Meetings Africa, to release a 2-part webinar showcasing the industry speaking with one voice.
- Input from industry leaders and commentators being used to complete an Industry Manifesto delivering joint messaging for our sector.
AIPC, ICCA and UFI COVID-19 Re-Opening Guide Now Available
A new global Guide on the matter identifies and promotes globally emerging standards, protocols, and good practices. The “AIPC, the International Association of Convention Centres, ICCA, the International Convention and Congress Association and UFI, the Global Association of the Exhibition Industry have collaborated on a highly relevant new publication Good Practice Guide: Addressing COVID-19 Requirements for Re-Opening Business Events. The third in a series of COVID-19 related guides, it has been designed to support the work of the associations’ respective memberships in their efforts to identify and apply conditions and safeguards that will enable the safe re-opening of business events while observing the needs and expectations of relevant governments and health authorities for health and safety.
The Guide complements two earlier publications – Good Practice Guidance to COVID-19 for Convention and Exhibition Centres and Good Practice Guidance for the Use of Centres as Temporary Emergency Facilities – which were produced and distributed in March and April of this year by AIPC and UFI.
Now, the associations have made this publication available to any members of the Meetings Industry in need of such a resource. The Guide can be accessed either via the AIPC, ICCA or UFI websites or downloaded here. The announcement associated with its release can also be found here:
AIPC and UFI Release Second Guide to Convention and Exhibition Centres Managing COVID-19 Consequences:
Good Practice Guide | Convention and Exhibition Centres as Temporary Emergency Facilities
JMIC Creates Portal For Access to COVID-19 Resources:
In The Thick of It: Preparing for Recovery:
AIPC and UFI Make “Good Practices Guide to COVID-19” Available to All Industry Members:
Good Practice Guide | Convention and Exhibition Centre Health and Safety: Managing COVID-19 Challenges
This clip was prepared by ‘The Iceberg’ as an industry response to the latest announcements this week around the COVID-19 issue, in particular noting the critical role that meetings, conventions and exhibitions will have to play in economic recovery following the outbreak and calling on governments to take this into their decision making around support measures. You may find it useful in your own communications and as an aid to having as much alignment of messaging as possible as we move forward:
The Iceberg | JMIC President Statement on WHO, IMEX Announcements and the Role of the Meetings Industry in Economic Recovery
Meetings Industry Calls for Support Measures in Response to COVID-19 Coronavirus Outbreak:
JMIC Media Release
Key planning recommendations for Mass Gatherings in the context of the current COVID-19 outbreak:
World Health Organization Guide
We are seeing a global wave of event postponements and cancellations, as government and health authorities respond to the COVID-19 pandemic:
This Show Will Open for Business Campaign
As an acknowledged leader in the management of the COVID-19 outbreak, Singapore has continued to respond in an informed and strategic way to the evolving situation. SACEOS – The Singapore Association of Convention and Exhibition Organisers and Suppliers – has continuously supported local and regional industry by summarizing and interpreting this information as part of their industry support program. Their latest document provides highly useful insights and guidance for the industry as a whole:
Singapore COVID-19 Response Measures SACEOS Summary
As many countries begin the process of organizing relief / compensation to mitigate COVID-19 impacts it will be important to ensure that we effectively lobby for government attention to the need to supporting the meetings, conventions and exhibitions and their suppliers as vehicles for economic restoration and recovery. Attached is a recent letter to the European Commission that made this case very effectively and could be adapted for use in other areas (with relevant data). It is worth noting that this approach elicited a positive response from the EC:
Call for Government Support
Meetings Industry Resource Sharing | links to the COVID-19 resources assembled by other industry organizations:
UFI | Global Association of the Exhibition Industry
PCMA | Professional Convention Management Association
EMECA | European Major Exhibition Centres Association
MPI | Meeting Professionals International
SISO | Society of Independent Show Organisers Statement (UFI and SISO Statement)
ICCA | International Congress and Convention Association
IAPCO | International Association of Professional Congress Organizers
SITE | Society for Incentive Travel Excellence
ECM | European Cities Marketing